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Your Checklist for your CRBA, First Passport and SSN. Updated :January 2025

Writer's picture: Shira BrownShira Brown

CRBA Guide: Consular Report of Birth Abroad

The CRBA application is essential for documenting the citizenship of a child born outside the United States to a U.S. citizen parent. Follow these steps to prepare thoroughly for your appointment:

Step 1: Gather Required Documents

Prepare a physical folder containing three black-and-white copies of each of the following:

  1. Child’s Birth Certificate (issued by the country of birth).

  2. Child’s Passport Photo (ensure it meets U.S. passport photo guidelines).

  3. Parents’ Marriage Certificate (if applicable).

  4. Death or Divorce Certificates of either parent’s previous spouses (if applicable).

  5. Parent(s)’ U.S. Passport or other proof of U.S. citizenship.

  6. Non-U.S.-Citizen Parent ID or Passport.

  7. Child’s Israeli or Other Passport (if issued).

  8. Proof of U.S.-Citizen Parent(s)’ Physical Presence in the U.S.

    • Examples: school records, immunization records, high school/university transcripts, tax returns, or employment records.

Step 2: Complete the CRBA Application

  • Fill out the required application forms as directed by the U.S. Embassy or Consulate. For more details, visit the official CRBA page.

  • Ensure all details are accurate and match supporting documents.

Step 3: Pay the CRBA Fee

Step 4: Appointment Confirmation

  • Confirm your appointment and ensure you receive an email with the date, time, and location.

  • Bring a printed copy of the appointment confirmation to the embassy.

Step 5: At the Embassy

  • Do not sign any forms until instructed by the clerk.

  • Submit all required documents, and answer any questions from the consular officer.

Pro Tip: Double-check that all forms are completed in black ink and that you have all necessary signatures.

First Passport Guide for Your Child

Applying for your child’s first passport can be straightforward with the right preparation. Here’s how:

Step 1: DS-11 Form

  • Access and fill out the DS-11 form here.

  • Print the form but do not sign it until instructed to do so at the embassy.

Step 2: Passport Photo

  • Take a passport photo of your child that meets the U.S. State Department’s photo guidelines.

Step 3: Required Documents

Include the following in your folder:

  • Child’s Birth Certificate

  • Child’s Passport Photo

  • Parents’ Marriage Certificate

  • Parent(s)’ U.S. Passport or proof of citizenship

  • Non-U.S.-Citizen Parent ID or Passport

  • Proof of Physical Presence in the U.S. (as listed above)

Step 4: Appointment Confirmation

  • Schedule and confirm your appointment for the passport application.

  • Print the confirmation email and bring it with you.

Step 5: At the Embassy

  • Present all documents, including three copies of each.

  • Follow the consular officer’s instructions and sign the DS-11 form only when asked.

Social Security Number (SSN) Guide

Applying for an SSN for your child requires careful preparation. Here’s what you need to do:

Step 1: SS-5 Form

  • Access the SS-5 form here.

  • Complete the form but leave the signature section blank until your appointment.

Step 2: Social Security Disclaimer

  • Download the Social Security disclaimer here.

  • Print and complete the disclaimer with your name and signature in black ink.

Step 3: Gather Supporting Documents

Prepare three black-and-white copies of each of the following:

  • Child’s Birth Certificate

  • Parents’ Marriage Certificate (if applicable)

  • Parent(s)’ U.S. Passport

  • Proof of U.S.-Citizen Parent’s Physical Presence in the U.S.

Step 4: Appointment Confirmation

  • Schedule and confirm your SSN appointment.

  • Print and bring the appointment confirmation email.

Step 5: At the Embassy

  • Do not sign any forms until instructed.

  • Submit all documents and follow the clerk’s guidance.

Final Notes for All Appointments

  • Ensure all forms are filled out in black ink.

  • Double-check that you have all required documents and three copies of each.

  • Prepare a neat and organized folder to streamline your appointment.

  • Be punctual and bring all confirmations, including payment and appointment details.

By following these detailed guides, you can confidently navigate the processes for CRBA, first passport, and SSN appointments. Always refer to the U.S. Embassy’s website for the most up-to-date information.




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